Conference calls and in-person meetings are a necessary part of business communication. However, they can often be unproductive and time-consuming. In this blog post, we will share some tips on how to make conference calls and face-to-face meetings more productive. By following these tips, you can ensure that your next meeting is a success!
How to Make Conference Calls and Face-to-Face Meetings More Productive
One way to make conference calls and face-to-face meetings more productive is to have an agenda. An agenda helps to keep the meeting on track and ensures that all topics are covered. It also allows everyone in the meeting to know what is expected of them. If you’re hosting a meeting, be sure to create an agenda and send it out to all attendees in advance.
Another way to make meetings more productive is to keep them focused. It’s easy for meetings to get derailed, especially if there are a lot of people involved. To keep your meeting on track, start by setting a specific goal for the meeting. Then, stick to that goal throughout the duration of the meeting. If someone starts to veer off topic, gently remind them of the meeting’s purpose and redirect the conversation back to the main topic.
Finally, avoid scheduling conference calls or meetings during peak hours. If possible, schedule your meetings for early in the morning or late in the afternoon/evening. This will help to ensure that everyone in the meeting is well-rested and able to focus.
By following these tips, you can make your next conference call or face-to-face meeting more productive. Do you have any other tips to share? Let us know in the comments!